Privacy Policy

01

Introduction

ActorOS Inc. ("Company" or "We") respect your privacy and are committed to protecting it through our compliance with this policy.

This policy describes the types of information we may collect from you or that you may provide when you visit our website at https://actoros.com (the "Website") and when you contact us or use our services (collectively, the "Services"), and our practices for collecting, using, maintaining, protecting, and disclosing that information.

This policy applies to information We collect:

• In connection with the Services.
• In email, text, and other electronic messages between while you utilize the Services.
• When you interact with any other portions of the Services.

It does not apply to information collected by:

• Us offline or through any other means, including on any other Services operated by Company or any third party (including our affiliates and subsidiaries); or
• Any third party (including our affiliates and subsidiaries), including through any application or content (including advertising) that may link to or be accessible from or through the Services.

Please read this policy carefully to understand our policies and practices regarding your information and how We will treat it. If you do not agree with our policies and practices, your choice is not to use our Services. By accessing or using the Services, you agree to this privacy policy. This policy may change from time to time in our sole discretion. Your continued use of the Services after We make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

02

Children Under the Age of 13

Certain actors using the Services may be under the age of 18.

Where required by applicable law, a parent or legal guardian must provide consent before personal information relating to a minor is submitted through the Services.

We do not knowingly collect personal information from children under the age of 13 without appropriate parental consent. If you believe We might have any information from or about a child under 13, please contact us at Privacy@actoros.com.

03

Information We Collect About You and How We Collect It

We may collect several types of information from and about users of our Services, including information:

• By which you may be personally identified, such as name, stage name, email address, phone number, location, time zone, date of birth, parent or guardian information, profile information, physical characteristics, acting credits, training history, union status, preferences, coaching notes, skill assessments, audition materials, headshots, video reels, self-tapes, payment-related information, IP address, cookies, or any other identifier by which you may be contacted online or offline ("personal information");
• That is about you but individually does not identify you; and/or
• About your internet connection, the equipment you use to access our Services, user activity across our Services, and usage details.

We collect this information:

• Directly from you when you provide it to us.
• Automatically as you navigate through and use the Services. Information collected automatically may include usage details, IP addresses, and information collected through cookies, Web beacons, and other tracking technologies.
• From third parties.

04

Information You Provide to Us

The information We collect on or through our Services may include:

• Information that you provide by filling in forms on our Services. This includes information provided when registering for the Services, creating a profile, connecting integrations, purchasing services, uploading materials, requesting services, or otherwise interacting with the Services.
• Records and copies of your correspondence (including email addresses), if you contact us.
• Information contained in actor profiles, including professional background, physical characteristics, training history, preferences, acting credits, union status, headshots, photographs, video reels, self-tapes, and other portfolio materials.
• Coaching notes, evaluations, assessments, recommendations, and training history.
• Audition materials, scripts, scheduling information, and related content submitted through the Services.
• Information relating to connected services and integrations that you choose to enable, including Google Calendar and other connected account features that users choose to enable, such as functionality that allows users to send communications through third-party services.
• Details of transactions you carry out through our Services.
• Your responses to surveys that We might ask you to complete for research purposes.
• Your search queries in connection with the Services.
• Information imported from public profiles, resumes, or industry databases that you choose to connect or import into the Services.

05

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our Website, we may use cookies or similar technologies to collect certain information about your device, browsing actions, and usage patterns:

• Details of your visits to our Services, including traffic data, location data, logs, and other communication data and the resources that you access and use in connection with the Services.
• Information about your device, mobile device, computer and internet connection, including your IP address, operating system, and browser type, unique device identifier, mobile network information.

We do not collect precise or real-time location from your device. We may infer an approximate, general location (such as country or region) from your IP address.

We also may use these technologies to collect information about your online activities on first-party websites or applications only. We do not track users across third-party websites or services for behavioral advertising purposes.

The information We collect automatically may include personal information and We may maintain it or associate it with personal information We collect in other ways or receive from third parties. It helps us to improve and provide our Services and to deliver a better and more personalized service, including by enabling us to:

• Estimate our audience size and usage patterns.
• Store information about your preferences, allowing us to customize our Services according to your individual interests.
• Speed up your searches.
• Recognize you when you return to our Services.

The technologies We use for this automatic data collection may include:

• Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Services. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Services.
• Web Beacons. Pages of our Services and our emails may contain small electronic files known as Web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related Services statistics (for example, recording the popularity of certain Services content and verifying system and server integrity).

Certain features of the Services utilize artificial intelligence and machine learning technologies. Information submitted through the Services may be processed by third-party artificial intelligence providers solely for purposes of providing, operating, maintaining, and improving AI-enabled functionality available through the Services, including skill assessments, audition preparation assistance, coaching support, recommendations, and related features. When a resume is uploaded solely for the purpose of generating a preliminary skill estimate, ActorOS may extract relevant information from the resume and may discard the uploaded file after processing. Skill assessments may be generated by artificial intelligence tools, submitted by coaches, or both.

06

Third-Party Use of Cookies and Other Tracking Technologies

Certain third-party service providers utilized to operate the Services may use cookies or similar technologies in connection with the services they provide to ActorOS. ActorOS does not utilize third-party advertising networks, behavioral advertising technologies, or interest-based advertising services.

07

How We Use Your Information

We use information that We collect about you or that you provide to us, including any personal information:

• To provide and operate our Services, including user authentication, profile management, coaching tools, audition management, calendar synchronization, analytics, metrics, skill assessments, AI-enabled functionality, and related features.
• To improve our Services.
• To provide you with information, products, or services that you request from us.
• To fulfill any other purpose for which you provide it.
• To provide you with notices about your account.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
• To notify you about changes to our Services or any products or services We offer or provide though it.
• To allow you to participate in interactive features on our Services.
• In any other way We may describe when you provide the information.
• For security and fraud prevention.
• To provide AI-enabled functionality, including skill assessments, audition preparation assistance, coaching support, recommendations, and related features.
• For any other purpose with your consent.

08

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.

We may disclose personal information that We collect or you provide as described in this privacy policy:

• To our subsidiaries and affiliates.
• To trusted service providers necessary to operate our Services, which may include for illustrative purposes, providers of cloud hosting, storage, communications, messaging, email delivery, authentication, security, analytics, artificial intelligence functionality, video hosting, media streaming, voice generation technologies, payment processing, and related operational services. Payment information is processed by Stripe. Where a user enables integrations, including Google Calendar, information may be shared with such third-party services as necessary to provide the requested functionality.
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about our Services users is among the assets transferred.
• To fulfill the purpose for which you provide it.
• For any other purpose disclosed by us when you provide the information.
• With your consent.

We may also disclose your personal information:

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
• To enforce or apply our Terms of Use and other agreements, including for billing and collection purposes.
• If We believe disclosure is necessary or appropriate to protect the rights, property, or safety of us, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

09

Sale of Personal Information and Advertising

ActorOS does not sell personal information.

ActorOS does not share personal information for cross-context behavioral advertising and does not engage in targeted advertising based on users' activities across unrelated websites, applications, or services.

10

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

• Cookies and Tracking Technologies. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of the Services may then be inaccessible or not function properly.
• Promotional Offers from the Company. If you do not wish to have your email address used by the Company to promote our products or services, you can opt-out by emailing us at Privacy@actoros.com. If We have sent you a promotional email, you may send us a return email asking to be omitted from future email distributions. This opt out does not apply to information provided to the Company as a result of a product purchase, warranty registration, product service experience or other transactions.

11

Data Retention

We retain personal information for as long as reasonably necessary to provide the Services, comply with legal obligations, resolve disputes, enforce agreements, maintain business records, and protect our legitimate business interests.

12

Data Security

We implement commercially reasonable administrative, technical, and physical safeguards designed to protect personal information, including encryption in transit, password hashing, access controls, credential management, monitoring, and related security measures. However, no method of transmission or storage is completely secure and We cannot guarantee absolute security.

13

Google User Data

ActorOS connects to your Google Account through Google's official APIs to provide calendar and email features. This section describes the Google user data we access, how we use it, how we share and protect it, and the controls available to you. It supplements the other sections of this Privacy Policy.

Google data we access. With your explicit consent at sign-in, ActorOS accesses (a) your Google Calendar events, in order to display your existing schedule and to create and update events for the actors and coaches; and (b) the ability to send email on your behalf through Gmail, used only when you choose to send a message. ActorOS does not read, modify, organize, or delete messages in your Gmail mailbox.

How we use Google data. We use Google user data solely to provide and improve the calendar-sync and email-sending features described above. We do not use it for advertising and we do not sell it. We do not use Google user data to develop, improve, or train generalized artificial intelligence or machine learning models.

Limited Use. ActorOS's use and transfer of information received from Google APIs to any other application will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We only use Google user data to provide or improve user-facing features that are prominent in the ActorOS experience; we do not transfer or sell this data for advertising or marketing; and we do not allow humans to read this data except with your explicit consent, for security purposes, to comply with applicable law, or when the data has been aggregated and anonymized.

Sharing of Google data. We do not sell your Google user data. We share it only with service providers that process it on our behalf under contract and are bound by confidentiality and data-protection obligations, and only as necessary to provide the features described above.

Storage, security, and retention of Google data. Google user data is transmitted over encrypted connections and stored on access-controlled infrastructure. We retain it only as long as necessary to provide these features or as required by law.

Your controls and deletion. You can disconnect ActorOS from your Google Account at any time within the Services or through your Google Account permissions page at https://myaccount.google.com/permissions. Disconnecting revokes ActorOS's access and immediately stops further access to your Google data. You may request deletion of the Google user data we hold by contacting us at the address in the Contact Information section below, and we will delete it within a reasonable period except where retention is required by law.

14

State Privacy Laws

Residents of certain U.S. states may have rights relating to their personal information under applicable law. ActorOS will honor valid requests to the extent required by applicable law.

15

Changes to Our Privacy Policy

It is our policy to post any changes We make to our privacy policy on this page. If We make material changes to how We treat our users' personal information, We will attempt to notify you by email to the email address specified in your account and/or through a notice on the Services home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring We have an up-to-date active and deliverable email address for you, and for periodically visiting our Services and this privacy policy to check for any changes.

16

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, or raise any concerns, contact us at:

ActorOS Inc.
838 Walker Rd
Ste 21-2
Dover, DE 19904

Privacy@actoros.com